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Sep 17 Minutes

Hopkins District Library Board Meeting Minutes

September 17, 2019 at 7:00pm 

Call to Order -  7:01 Karen

Roll Call - Present -  Morgan, Mimi, Karen, Zack, Barb

Absent -  Sandy and Amy

Approval of Agenda -  Motion by Morgan, supported by Alberda to add signature to bank card under new businees item 2

Approval of Minutes - Motion by Alberda supported by Barb to approve the mins. with the retraction of item #6 “Closed Session” to be made into its own closed mins. Motion by Alberda supported by Mimi to approve the colsed session meeting mins. 

Treasurer’s Report - 

Financial Reports - see attached Motion by Coon supported by Mimi to approve the financial report with the amendments for budget adjustments as provided.

Correspondence - Thank you from family of Jeanne Neuhaus. The board received a thank you note for sending flowers to the family of Jeanne Neuhaus for her funeral.

  • Letter of Resignation - Karon Dunifin. The board received a letter of resignation from board president Karon Dunifin as she will be resigning effective October 5, 2019 due to moving from the area. 

Public Comment - 

Director’s Report  - See Pages (   )

Programs –  Statistics -  See attached

Meetings, workshops, etc - Lakeland Board Meeting and Advisory Council Meeting - September 10

Building Items - See old items

Library Closings – 

Volunteers -  

Lakeland, State other library news - 

Old Business -- 

  1. Committee Reports
    1. Health Insurance -- No new information more to come next month.
    2. Job Descriptions -- No new information more to come next month.
  2. Strategic Planning -- 
    1. Building Updates
      1. Tile - Installed
      2. Backroom Shelving - 
      3. Paper Towel Dispenser - installed
      4. Handicap accessible doorways - Motion by Alberda supported by Coon to spend up to $500 on upgrading the North and South doors to handicap accessible complaint doors.
  1. Director Contract -- Motion by Alberda supported by Barb to allow Morgan to meet with LD and come up with policy for presentation at next month’s meeting.
  2. Disciplinary Policy-- No update, more information will be given at the next meeting.

New Business – 

  1. October 28-29 - Motion by Zack supported by Barb to close on the 29th of October and pay linda as her normal day due to the circumstances of the closure.
  2. Signature - Motion by Alberda supported by Karon to allow Morgan to be on the bank signature cards for the library. 

Public Comment-  

Adjournment  - Motion by Barb supported by Alberda to adjourn at 8:11.

Next Meeting Tuesday, October 8, 2019 at 7pm