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Oct 8 Minutes

Hopkins District Library Board Meeting Minutes

October 8, 2019 at 7:00pm 

Call to Order -  7:06, called to order by Morgan

Roll Call - Present -  Morgan, Eric, Barb, Mimi, Zak, Karen

Absent -  Sandy

Approval of Agenda - Motion made by  Barb, seconded by Eric

Approval of Minutes - Motion made by Eric, with corrections to multiple names, seconded by Barb.

Treasurer’s Report - amendment to move 200$ from co-op fees under library operations, motion made by Mimi to approve the treasurer’s report supported by Karon

Financial Reports - 

Correspondence - 

Letter of Resignation - Amy Germain. Approval of understanding was made by Mimi, and seconded by Karen

Public Comment - 

Director’s Report  -  See Pages (        )

Programs –  Statistics -  See attached

Meetings, workshops, etc - Lakeland Annual Meeting - October 10, MLA Conference - October 17-19, BiblioCommons Demo - October 22, Allegan County Library Association Meeting - October 24, CapiraMobile Demo - October 24

Building Items - 

Library Closings – October 29

Volunteers -  

Lakeland, State other library news - 

Old Business -- 

  1. Committee Reports
    1. Health Insurance -- November meeting.
    2. Job Descriptions -- November meeting. 
  2. Strategic Planning -- 
    1. Building Updates
      1. Handicap accessible doorways 
  1. Director Contract -- motion made by Eric with revisions on page 14 section 4, seconded by Karen
  2. Disciplinary Policy-- in November adjust by-laws to include that vice president may be person to report complaints to.  Motion made by Eric to move to next month on disciplinary policy, seconded by Mimi. 

New Business – Mimi nominated Barb to be the interim vice president and Karen seconded, Mimi nominated Eric to be interim secretary and that was seconded by Karen.

  1. Election of replacement officers - 
  2. Signatures (again) - Eric Alberda made a motion to add Morgan Coon to the bank cards as a check signer, and to put Eric Alberda on as secretary, and that was seconded by Barb Wrobleski.
  3. Preliminary 2020 Budget - Motion made by Zak to approve the 2020 budget in November, seconded by Mimi. 
  4. Policy Updates
    1. Maximum Wage - Motion made by Karen to give a bonus of 100$ to the custodian as a once a year holiday bonus. Mimi seconded. Approve bonuses for the budget year, every year which will be done in November. 
    2. Motion made by Eric to improve the salary policy with the additional 100$ bonus for the custodian, seconded by Mimi. 

Public Comment-  

Adjournment  - motion made by Eric to adjourn at 8:20pm , seconded by Barb.

Next Meeting Tuesday, November 12, 2019 at 7pm