June 10th Minutes
Hopkins District Library Board Meeting Minutes
June 10, 2014
Present: Suzanne Antvelink, Natalie Bazan, Karon Dunifin, Lynn Francis, Mimi Gabriel, Chris Navis, Barbara Wrobleski, Kathy Sheldon
Absent: Anita Kerber and Dave Klink
1. Meeting was called to order at 7:00 PM.
The audit report was presented at the beginning of the meeting in order for the auditor to leave after presenting it.
Internal controls for the audit are done on a rotating basis; all tested fine. All receipts, everything was found to be in order.
Recommendations – Need to approve how to spend restricted dollars, whether HDL has restricted monies or not.
- Fixed asset policy –a good one to have as a housekeeping item.
The audit of Hopkins District Library went well.
2. Roll Call.
3. Approval of Agenda
Approved.
4. Approval of Minutes
Approved.
5. Treasurer’s Report-Accepted.
Budget adjustments next month.
Approved a wage increase for Gerrie Church from $8.50 @ hr. to $9.25 @ hr. effective
immediately.
Make adjustment to move “Database” category from miscellaneous to library operations.
6. Correspondence-None.
7. Public Comment-None.
8. Director’s Report
· Programs
o Sticks & Strings – 3rd Monday of the month
o Book club meeting regularly
o Beekeeping
o Geodes
o Pet show
o Guessing jars
o Butter making
o Bleached t-shirts
o Koolaid tyed roving
o Cheese making
o Cooling center for the 4th of July
o 2nd annual 4th of July craft fair
· Publicity
o Up to 182 likes on Facebook.
o Advertise HDL at the Regent Theater in Allegan
· Meetings, workshops, etc.
o Advisory and board meeting for LLC.
o 2 committees at MLA
· Building Issues –None.
· Budget Issues-None.
· Library Closings
o Thursday, Friday, Saturday, June 12, 13, 14 for painting entries, shelves, and restroom make-over.
o July 4th and July 5th
· Volunteers
o 22 people in Friends of the Library group.
o Donations of books still arriving.
o Program ideas.
· Lakeland, State, other library news- Vice-President of the advisory board
· Patron comments and suggestions
o Book suggestions.
o DVD suggestions.
o Programming suggestions.
· Other
o Summer secret project (moved to July).
o Grant applications.
o Ancestry.com and Antiques database are up and active.
o DVD rentals up.
o Marcus has the new photo scanning computer ordered-should be in soon.
9. Old Business
· Township update-Building Agreement not yet signed by township.
· L-4029 signed by President; needs Secretary’s signature.
10. New Business-None.
11. Public comment-None.
12. Meeting was adjourned at 8:10 PM.
Next meeting scheduled for Tuesday, July 8th, at 7:00 PM.
Respectfully submitted,
Chris Navis